Specialist Recruitment Agency for Payroll and Human Resources jobs.

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Vacancy Details

Job TitlePayroll Administrator
Salary£28,000 - £30,000


Our Client is a dynamic multi-disciplinary accountancy and business advisory practice operating from offices in Central London and Guildford, Surrey. The Firm comprises 12 partners who have the breadth of experience and the acumen to enable the firm to get quickly to the heart of client matters and build a thorough understanding of the issues. This job is based in Guildford.


Main Purpose of the Role:

To manage own portfolio of payroll clients, ensuring the timely and accurate reporting and distribution of all payroll related activities.



Main Duties and Responsibilities:


1.    Maintain and update all payroll data including starters and leavers, variable payroll data and statutory payments; process and submit all frequencies of payrolls.

2.    Responsible for maintaining own portfolio of clients Liaising as necessary with clients when/how payroll data will be available to ensure payrolls are completed accurately and on time.

3.    Facilitate payments including BACS and distribution of payroll reports and payslips.

4.    Submit Real Time information and liaise with clients to arrange payment.

5.    Deal with employee and clients‘ queries.

6.    Liaise with HM Revenue and Customs when necessary.

7.    Production of year end returns and P60‘s; liaise with other departments for provision of P11D information.

8.    Generate pension files and upload as necessary on the relevant pension portal(s) on time.

9.    Liaising with pension providers as necessary.

10.    Setting up pension auto-enrolment schemes as and when required

11.    Any other payroll related duties


Other Duties and tasks

1.    Work with Partners and staff to provide a personal, professional service for the benefit of both clients and the Firm.


2.    Attendance the other office in London as required.


Such other duties as may be reasonably expected of the post holder. This list is not exhaustive and is only an indication of responsibilities.


Dimensions of job


To assist the Manager in dealing with approximately 120 clients and 1500+ payslips per month.



Person Specification Payroll Administrator


Qualifications and Experience

  • Experience (minimum of three years) of working in a payroll bureau environment essential.

  • Experience of working with a large number of payrolls; weekly and monthly essential

  • At least 2 years‘ recent experience of Sage payroll software essential. Experience of Star payroll software desirable but not essential as training will be given. Experience of migration between software packages also useful but not essential.

  • Working knowledge on setting up and generating e-payslips desirable.

  • Working knowledge of use of APIs such as Pensionsync desirable

  • Experience of automated uploading of payroll information into payroll software is desirable

  • CIPP qualified or part-qualified (study support available) or qualified by experience

  • GCSE Maths & English grade C or above, or equivalent

  • Knowledge of HM Revenue & Customs current legislation

  • Basic knowledge of auto-enrolment and pension rules

  • Strong IT skills including use of MS Outlook, Excel and Word skills

  • Flexibility with hours to cover peak periods of work is essential


Skills and Personal Qualities:


  • Professional attitude - identifies and acts upon client needs and is able to deliver excellent client services

  • Good interpersonal, written and oral communication skills

  • The ability to work under pressure to tight deadlines and ability to multi-task

  • Meticulous attention to detail to ensure accurate work

  • Plans and organises tasks/priorities and effectively meets deadlines

  • Demonstrates good self-motivation and uses initiative appropriately to resolve problems

  • The ability to work as part of a team and to form good relationships with both staff and clients.

  • Keen to learn and develop - demonstrates understanding of own profession and keeps abreast of relevant developments.

  • The ability to work flexibly with willingness to travel to client sites and the Firm‘s other office (London).





35 per week: Normal business opening hours 9-5 (1-hour unpaid lunch break), could be flexi-time; core hours 10-4; with hours to be worked between 8 a.m. and 6 p.m., depending on contract. Starting and finishing times at client‘s premises are those of the client‘s office.



20 (18 for trainees*) days holiday + 8 Bank Holidays + Xmas closure (3 or 4 days). An extra 5 days after 5 years‘ service. (*applies to trainees who get time off from work to study.)


Option to Buy up to 3 days or Sell up to 5 days‘ annual leave in each annual leave year (provided that this does not reduce the entitlement below the minimum statutory entitlement).



Auto-enrolment to Firm‘s pension scheme (currently Aegon). Firm contribute 4% of basic annual salary, employees contribute 4%. The Firm offer an option to contribute via salary sacrifice.

+ Death in Service Benefits Scheme

12    A lump sum of four times annual basic salary

13    A pension of, depending on the period of qualifying service, up to two-thirds of annual basic salary to nominee.



Cash back health scheme offered after successful completion of 6 months‘ probation period. Contributions made by the Firm. Covers dental, optical, counselling and therapy treatments etc.


Professional Subscription

Firm pay for 1 professional subscription per year


Season ticket loans.

Paid back through monthly deductions from salary, subject to approval of Staff Partner.


Charity volunteering day

CSR day paid by Firm.